August 21-22, 2024

Irving, Texas (Dallas)

Exhibitor Resources

Welcome to the Cocina Sabrosa 2023 Exhibitor Services Manual

The information below is designed to help guide exhibitors through the planning process of exhibiting at Cocina Sabrosa 2023. Schedules and deadlines as well as links to additional information, online ordering sites, and downloadable printable order forms are included for your convenience.

Show Schedule

Exhibitor Set Up
Tuesday, September 26, 2023 | 9:00 AM – 5:00PM

Show Hours
Wednesday, September 27, 2023 | 10:00 AM – 5:00 PM
Thursday, September 28, 2023 | 10:00 AM – 4:00 PM

Exhibitor Breakdown
Thursday, September 28, 2023 | 4:00 PM – 7:00 PM

Show Location

Irving Convention Center
500 W. Las Colinas Blvd
Irving, TX 76039

Show Management Contacts

Brand Director
Andrea Ferrando Fletcher
andrea.fletcher@emeraldx.com

Account Executive
Jurgen Oliver
jurgen.oliver@emeraldx.com

Operations Director
Tim Berry
tim.berry@emeraldx.com

Order Forms

To order from the general services contractor, LVE: Order online, or email Exhibitor Services

To order electrical and internet: Order online from the Irving Convention Center

To apply for exhibitor insurance: Complete the Online Application

To order lead retrival: View more information from Maritz Global Events

Tasting & Sampling Information

I will be cooking at my booth. Do I need to do anything special?

Yes. Please reference the Cooking Guide for full details, including the appendices with Fire Marshal cooking device requirements and facility sampling information.

A booth plot diagram is required, mapping out the location of any cooking/warming devices in your booth. Use the applicable worksheet below to draw out your booth and detail the UL-listed electronic cooking devices.

5×10 Booth Plot
10×10 Booth Plot
10×20 Booth Plot

I will be distributing samples at my booth. Do I need to do anything special?

If you are cooking or warming samples, please reference the Cooking Guide for full details, including the appendices with important information related to cooking, equipment, and sample sizes.

If you are distributing sealed, pre-packaged samples that do not need to be warmed or cooked, nothing special is required.

I will be sampling alcohol at my booth. Do I need to do anything special?

Yes. All alcohol must be purchased from the Irving Convention Center catering department called Savor… Las Colinas. Alcohol must be poured by a Savor… Las Colinas bartender. Please contact Edmundo Montoya, emontoya@irvingconventioncenter.com to place your alcohol and labor order.

Alcohol not purchased through Savor… Las Colinas cannot be opened and may only be displayed.

Will hand washing stations be available?

Any booth cooking samples and/or distributing samples from an opened package is required to have a hand washing station located in their booth. Cocina Sabrosa is providing these stations complimentary for the 2023 event.

Will dish washing stations be available?

The Irving Convention Center is allowing exhibitors to share use of the dish washing sink inside of the expo hall concession stand.

Do I need a fire extinguisher at my booth?

Any booth that is cooking is required to have a fire extinguisher inside of the booth. Cocina Sabrosa is providing these fire extinguishers complimentary for the 2023 event.

Who do I contact if I have questions about cooking, sampling, or booth requirements?

Contact Tim Berry, Director of Operations, tim.berry@emeraldx.com

Important Dates

August 25
Book Your Hotel

LVE Advance Warehouse Shipping Begins (Accepted through September 11 without surcharge)

August 28
Update Show Directory Listing

Upload Certificate of Insurance or Purchase Insurance

September 5
Order Electricity and Internet

September 15
LVE Discount Deadline for Online Orders (Furnishings, booth cleaning, labor)

Shipping Information

Shipping to Warehouse (August 25 – September 11)
Address
Exhibiting Company Name
Booth No.
COCINA SABROSA 2023
c/o LVE- Crane Freight
4050 Valley View Lane, Suite 100
Irving, TX 75038

LVE will accept crated, boxed, or skidded materials at their warehouse beginning Friday, August 25, 2023 at the above address. Material arriving after Monday, September 11, 2023, will be received at the warehouse with an additional after deadline charge. The last date material can arrive at the warehouse is Friday, September 22, 2023.

Please note that the LVE warehouse does not accept uncrated freight (loose, pad-wrapped material, and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing over 5,000 pounds, or a single piece of freight beyond the dimensions of 180 inches high x 93 inches wide.

Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 a.m. and 2:30 p.m.

You can download and print Advance Warehouse Shipping Labels (page 33) for booth. Plan to use two labels on each piece you will be shipping and use a waterproof marker to address the label and mark your booth number.

LVE material handling fees for advance shipments to the LVE warehouse include:

  • Delivery of items to the booth prior to Exhibitor Move-In.
  • Removal and storage of empty crates during the show.
  • Return of empty crates after the close of the show. This process will take several hours and LVE cannot guarantee or specify the arrival time of empty crates.

Shipping Direct to Site (September 26)
Address
Exhibiting Company Name
Booth No.
COCINA SABROSA 2023
Irving Convention Center
c/o LVE
500 W. Las Colinas Blvd
Irving, TX 76039

LVE will receive shipments at the Irving Convention Center on Tuesday, September 26, 2023 from 9:00am to 5:00pm EST only. Shipments arriving before this date may be refused by the venue. Any charges incurred for early freight accepted by the facility or for multiple delivery attempts will be the responsibility of the exhibitor.

Please note: Any materials received by LVE or the Irving Convention Center are subject to material handling charges and are the responsibility of the exhibitor. This also applies to items not ordered through the Official Show Vendors.

You can download and print Show Site Shipping Labels (page 34). Plan to use two labels on each piece you will be shipping and use a waterproof marker to address the label and mark your booth number.

LVE material handling fees for direct shipments to the Irving Convention Center include:

  • Acceptance and unloading of items upon delivery and delivery to the booth.
  • Removal and storage of empty crates during the show.
  • Return of empty crates after the close of the show and all aisle carpet is rolled. This process will take several hours and LVE cannot guarantee or specify the arrival time of empty crates.

Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact LVE for your quoted rates and rules applicable to disposal of your exhibit properties.

Booth Staff Registration

Booth personnel may be registered online here.

Badges will not be mailed. Staff registered will need to pick up their badges onsite at registration upon arriving at the Irving Convention Center. Exhibitors will not be allowed to pick up badges for anyone else and everyone must present photo I.D. when picking up their badge.

All exhibitor personnel must have and visibly wear their Exhibitor badge while in the exhibit hall during move-in, move-out and official show hours.

Each exhibiting firm receives booth staff badges based on the booth package purchased:

  • 10 x 10 Booth: 2 staff badges
  • 10 x 20 Booth: 4 staff badges
  • 10 x 30 Booth: 6 staff badges
  • 20 x 20 Booth: 8 staff badges

Additional exhibitor registrations are available for a fee. Buyers, customers, and exhibitor appointed contractor personnel should not be registered as exhibitors.

Exhibitor Directory Listing

The Exhibitor Hub is the gateway to your digital booth where you can showcase your products and connect with attendees. Visit the exhibitor hub to upload your artwork and designs, company information, and more, to maximize your exposure. For step-by-step instructions on how to log in and update your profile, click here.

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